Setup & upgrades
Choose the right system for your invoicing, stock, users and reporting. Set up the chart of accounts, opening balances and bank-processing workflow.
Total Accounting
Solutions
Tech-savvy accounting and systems support.
How can we help you?
Tokai, Cape Town · Support across South Africa
Our own software tools help you catch up faster.
SmartBank helps accountants, bookkeepers and businesses convert PDF bank statements into CSV files, reducing manual capture and speeding up bookkeeping catch-up.
From statement to books
- 1
Convert the statement data
Turn supported bank-issued PDFs into CSV transactions.
- 2
Import the transactions
Bring the data into your accounting package.
- 3
Reconcile and review the books
Match the bank balances and check the accounts.
Use original, supported bank PDFs. Import options depend on your accounting package.
01 / Systems & support
Set up or upgrade your systems.
Get software that fits your business, with the setup, training and support to keep it working.
Migration & clean-up
Move from an older package or spreadsheets with a clear cut-off. Prepare your records and reconcile balances before the new system goes live.
Training & ongoing support
Practical help with invoices, bank imports, reconciliations and month-end reports, plus troubleshooting when something needs fixing.
02 / Bookkeeping & catch-up
Get your books up to date.
Catch up outstanding periods, keep everyday processing on track, and get reconciled numbers you can use.
Catch up outstanding work
Organise missing periods, convert statement data, allocate transactions and reconcile the bank and control accounts.
Keep everyday processing on track
Agree a routine for sales, purchases and bank transactions, with a clear split of responsibilities between your team and ours.
Get useful reports
Prepare a usable trial balance, management accounts and information for your year-end work.
Bookkeeping and accounting engagements are scoped through Smarter Accounting.
03 / Tax assistance
Get your tax affairs in order.
Outstanding returns or a SARS query? Let’s identify what needs attention and agree a practical way forward.
Individual & business tax
Help with personal, sole proprietor, company and provisional tax, based on your records and the work required.
VAT & employer compliance
Assistance with VAT, PAYE and payroll-related requirements, with the periods and responsibilities agreed before work starts.
Outstanding affairs & SARS queries
Review the position, organise supporting information and work through the outstanding matters in a sensible order.
Explore accounting & tax assistance
Wider tax and SARS work is scoped through Smarter Accounting.
Accounting software
Choose your package. Get practical support.
Cloud or desktop, we help you select, set up and use the right accounting software.
Desktop accounting
Sage 50 Pastel Partner
Reliable desktop accounting for stock, invoicing and everyday business.
Find out more
Legacy support
Pastel 50 Xpress (Express)
A simpler desktop package. We still support existing users.
Find out more
Cloud accounting
Sage Accounting (Sage One)
Easy online accounting, with setup and support when you need it.
Find out more
Cloud accounting
Xero Accounting
Cloud accounting that connects your business, bank feeds and team.
Find out more
Payroll
Payroll that works for your team.
Choose Sage Payroll or SimplePay, with practical setup, training and support.
Find out more about payroll
SimplePay ↗Need processing, training or compliance help?
Explore payroll support, EMP201 & EMP501 assistance ↗
The experience behind the support
At the heart of accounting software since 1990.
David founded Pastel Software Cape as the sole Western Cape distributor of Pastel Software. That combination of accounting knowledge, implementation and client support still shapes Total Accounting Solutions today.
From established desktop systems to cloud platforms and AI-assisted conversion, the aim is practical: a system that works and numbers the business can use.
1990Pastel Software Cape founded
TodayCloud, desktop & modern data tools
Read client testimonials“David has given me excellent service in servicing my Pastel system over the years! I highly recommend him, his Pastel and Accounting skills”
Robert Thorp · Thorp Motor Group
A few useful answers
Questions before you get started?
Can Total Accounting Solutions still support Pastel Xpress?
Yes. Although Pastel Xpress is a legacy product, David continues to help existing users with setup issues, adjustments, file problems, training and sensible upgrade or migration options.
Do I need to replace my existing accounting software?
Not automatically. We first assess whether the current Sage, Pastel, Xero or other system can be cleaned up, configured correctly and used more efficiently before recommending a migration.
Can you convert PDF bank statements into CSV accounting data?
Yes, where the source documents are suitable. We can structure PDF, spreadsheet and bank-export data, then use accounting review to allocate transactions, reconcile balances and prepare import-ready or trial-balance information.
Do you only work with businesses in Cape Town?
No. Total Accounting Solutions is based in Tokai, Cape Town and can provide online accounting software support, data conversion and training to clients across South Africa.
What is the difference between Total Accounting Solutions and Smarter Accounting?
Total Accounting Solutions focuses on software products, accounting tools, setup, migration and support. Smarter Accounting carries the work forward into bookkeeping, tax, SARS, reporting, planning and business advisory services.
Who is David Hartley?
David founded Pastel Software Cape in 1990 and has 36 years of experience combining accounting knowledge with accounting software implementation, training, troubleshooting and client support.
Can you help with Xero or Sage Accounting setup?
Yes. We help with system selection, opening balances, bank rules, reconciliations, user training and reporting. Dedicated Xero and Sage Accounting pages explain the support available.
Can you help with bookkeeping, VAT, payroll and tax?
Yes. Discuss your requirements with David Hartley. Accounting, tax and advisory engagements are scoped through Smarter Accounting, while Total Accounting Solutions handles software setup, migration and support.
Can SmartBank help accountants, bookkeepers and business owners catch up overdue records?
Yes. SmartBank automatically converts supported original bank PDFs to CSV during import. Export the transactions straight away, or allocate and reconcile first. It is useful for historical catch-up work and routine cashbooks. Visit the SmartBank page for the workflow, demonstration and 15-day trial.
Our sister practice
More support through Smarter Accounting.
Total Accounting Solutions focuses on software, systems, training and support. Smarter Accounting carries the work forward into bookkeeping, VAT, tax, SARS assistance, financial statements, management reporting and advice.
Let’s talk
Tell David what you need.
Start with the problem. Tell us your current software, what’s outstanding and any deadline. We’ll help you find a practical next step.
Call David — 082 061 2300Based in Tokai, Cape Town.
Online support across South Africa.